UniPlaner – a system that automates class scheduling at universities

UniPlaner is a web application that supports the entire class scheduling process, from retrieving data from the student information system (e.g., USOS), through configuring rules and collecting instructor availability, to automatically generating the schedule and exporting the final timetable back to the system.

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Illustration of the UniPlaner interface for university class scheduling

Why do universities choose UniPlaner?

Class scheduling is one of the most complex operational processes at a university. UniPlaner automates timetable creation based on defined rules and criteria, while minimizing conflicts and reducing manual adjustments. The system runs as a web application, can be fully deployed on the university’s infrastructure, and integrates with the student information system without interfering with its core logic.

See what UniPlaner looks like

Academic calendar design screen with monthly structure, teaching days, and day-swap settings
Group timetable view with a weekly grid, color-coded classes, and date pattern selection
Time pattern screen with a weekly timetable grid and marked scheduling preferences
Preview of a generated weekly timetable with classes arranged by day and time
Room configuration panel with filters and accessibility features listed for each room
Timetable grid settings screen with block hours, weekdays, and available time slots
Student constraint form with planning rules such as break count and maximum idle time
Class constraint form with planning rules including class order and minimum breaks

Key benefits for universities

  • Time savings and less manual work—automatic plan generation and fewer manual adjustments.

  • Fewer conflicts and better organizational structure—eliminating scheduling conflicts between rooms, instructors, and groups, and ensuring compliance with scheduling rules.

  • Consistency and predictability – planning within a defined framework (schedule, breaks, restrictions, recurring patterns).

  • Plan versioning and archiving – statuses (draft / complete / published), with the ability to compare and store plans.

  • Flexibility for various modes and types of education—full-time, part-time, postgraduate, and doctoral programs.

  • Reporting and data export – including room occupancy and utilization, as well as the export of schedules and reports (xlsx, xml, csv, json, pdf).

  • Accessibility and inclusivity – meeting digital accessibility requirements, with the ability to accommodate the needs of people with disabilities (e.g., labeling rooms and groups).

  • Security and auditing – user activity log, control of write/modify operations, and roles/permissions.

Benefits for university administrators

UniPlaner helps streamline planning across the entire university and provides tools for ensuring the quality of schedules, including reports on room utilization and the alignment of the schedule with academic programs.

  1. 01

    Insight into the workload and utilization of teaching infrastructure

    Easier analysis of room and resource usage across the entire university.

  2. 02

    Better organization of the semester

    Rules, schedules, and conflict resolution help keep planning on track.

  3. 03

    Managing changes during the semester

    The ability to make changes and notify those concerned.

Illustration of UniPlaner benefits for university leadership

How UniPlaner works: a 5-step process

Automatic data retrieval from the student information system

Courses, class formats, instructors, syllabi, groups, and classrooms are retrieved automatically.

Planner configuration of rules and parameters

The planner defines the academic year structure, class times, breaks, room preferences, constraints, and recurring patterns.

Collection of instructor unavailability

The system takes into account unavailable days, times, and dates, including custom time slots.

Automatic timetable generation

The timetable can be refined iteratively, and views can be filtered by classroom, course, program, or instructor.

Approval and export to the student information system

Once approved, the timetable is automatically published in the student information system.

An investment in teaching operations that pays off

UniPlaner is more than a timetable generator. It streamlines scheduling across the university, minimizes conflicts, shortens preparation time, and improves the experience of planners, instructors, and students.

Let’s talk about implementing UniPlaner

Leave your contact information and we’ll show you how UniPlaner can support your scheduling processes.

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