USOS – University Study-Oriented System

A modern platform for comprehensive management of teaching, student, and administrative processes. USOS is Poland’s leading IT system supporting universities in managing the entire academic cycle—from admissions, through the course of study and financial transactions, to graduation, reporting, and interdisciplinary integration. Created and developed by MUCI, and implemented and supported by Sages, USOS is a well-established solution in higher education (over 80 universities in Poland use the system).

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Illustration of the USOS student information system

The system includes student services modules, self-service tools for students and staff, and applications that support core university processes, including IRK, USOSweb, APD, SRS, the ECTS Guide, the scholarship module, course load management, payments, and many others.

The system automates tasks, eliminates red tape, and ensures transparent data flow between university departments. Thanks to its extensive ecosystem of modules and integration with external systems (ERP, POL-on, CAS, APD, IRK), USOS serves as a central platform for managing the entire educational cycle.

USOS is more than just a student services tool. It is an integrated ecosystem that supports the operation of the entire university, automates processes, streamlines communication, improves data quality, and enables effective teaching management. Thanks to years of development and a rich ecosystem of modules, USOS provides a stable and scalable solution for universities of all sizes.

Benefits for administration

USOS simplifies the day-to-day work of university administration and streamlines process management.

  1. 01

    Automation of repetitive tasks.

  2. 02

    Consistent data and no duplication.

  3. 03

    Simplified management of scholarships, financial reporting, admissions, and degree conferral.

  4. 04

    Quick generation of reports and summaries.

Illustration of USOS benefits for administration

Why USOS?

Comprehensive support across the entire student lifecycle

USOS automates and standardizes processes related to the academic program:

  • Admissions and enrollment

  • Student records management

  • Grades and records

  • Program, curriculum, and course management

  • Graduation and diploma supplements

  • Scholarship and Financial Aid Services

  • Billing and Payments

  • International exchange

As a result, key student services and administrative tasks are handled within one integrated system.

Less bureaucracy, more automation

USOS reduces the need to create scattered reports and documents. The system automatically:

  • Checks the accuracy of the data

  • Generates reports for POL-on and the Central Statistical Office (GUS)

  • Provides access to records and logs

  • Tracks student progress against curriculum requirements

  • Ensures data integrity between modules

This frees up time for administrative departments to focus on tasks that require expert knowledge.

Digital self-service for students and staff

Through USOSweb, students and instructors get access to key information and online services:

  • Registration for classes and exams

  • Submitting applications

  • Access to payment information

  • Applications for scholarships and financial aid

  • Overview of grades, courses, and schedules

It is one of the most important tools for communication between students and the university.

An integrated environment for the entire university

USOS integrates with key university systems:

  • CAS – Central Authentication Service

  • POL-on, GUS – required reports

  • APD, IRK, ECTS Guide, SRS, EVA, Ankieter

  • ERP (HR and payroll, finance and accounting) — exchange of data on employees, invoices, and journal entries

  • Library systems, e-learning systems, ELS/ELNA card personalization systems

Integrations eliminate duplicate work and ensure data consistency across the organization.

Scalability and flexibility for university needs

USOS is a modular system—universities can expand it to meet their specific needs, including in the following areas:

  • Course Catalog

  • Reporting (BIRT)

  • API integrations

  • Admissions process automation

  • Class scheduling (UniPlaner)

  • Chatbots for applicants and students

Key system features

Teaching and program administration

  • Management of majors, programs, curricula, and courses

  • Defining class groups and records

  • Teaching load and instructional duties

  • Doctoral program administration

  • Integrations for international exchange programs

Recruitment (IRK)

  • Full candidate registration workflow (IRK 2)

  • Integration with the program database and admissions calendar

USOSweb

  • viewing class schedules and grade history,

  • registering for classes,

  • submitting applications,

  • completing surveys related to the course of study or specific classes,

  • receiving information about scholarships and payments,

  • getting access to the mLegitymacja via the mObywatel system,

  • submitting grades (completing class grade sheets),

  • entering test results,

  • sending messages to class participants

Thesis Archive (APD)

  • Support for the graduation process

  • Integration with the Unified Anti-Plagiarism System (JSA)

  • Thesis publishing and export to ORRPD.

ECTS Guide

  • Information about the ECTS credit transfer and accumulation system

  • Catalog of degree programs and courses

Supporting systems

  • Payments and settlements

  • Scholarships and Financial Aid

  • Reporting (POL-on, GUS)

  • Room Reservations (SRS)

  • Surveys and evaluations

System implementation

A USOS implementation typically includes:

  • Data security

    High level of data security (encryption, CAS/ADFS authentication, access control).

  • GDPR Compliance

    Compliance with GDPR regulations and transparent data processing procedures.

Discover the capabilities of the USOS system

Looking for a system that can genuinely streamline university operations and improve the experience for students and staff? USOS brings key processes together in one platform, automates day-to-day work, and keeps data consistent across the institution. Explore the solution and see how we can tailor the implementation to your university’s needs.

Let’s talk about implementing USOS

Leave your contact information and we’ll show you how USOS can streamline student services and day-to-day university operations.

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The controller of your personal data is Sages sp. z o.o., with its registered office in Warsaw. We process the data you provide in the form for the purposes of performing or concluding a contract, billing, accounting, and financial reporting; complying with other legal obligations; for the purposes specified in the consents; to establish, pursue, and defend claims; and for statistical purposes. You have the right to access your personal data, to have it corrected, deleted, or its processing restricted, to have it transferred, to object to its processing, to file a complaint with the President of the Personal Data Protection Office, and to withdraw your consent. For more information, please visit Privacy Policy .